Stellent Launches Universal Records Management

Stellent, Inc. (Nasdaq:STEL), a global provider of contentmanagement solutions, announced today the launch of Stellent(R)Universal Records Management(TM), a new application built on adistributed architecture that enables companies to apply records andretention policies in a consistent, legally defensible way across theenterprise.

Stellent Universal Records Management allows organizations todefine, manage and execute records and retention management policiesfor all enterprise content from a single application. The system is acomplete, Department of Defense (DoD) 5015.2- and 4-compliant recordsmanagement application that performs both electronic and physicalrecords management. In addition to managing the records customerschoose to store in its built-in repository, Stellent Universal RecordsManagement uses an agent architecture to enforce records managementand retention policies and schedules in applications and repositoriesthroughout an organization. This "in-place" functionality enablescompanies to leave content in its native location rather than movingit to a central repository for records and retention management; applyrules directly to content where it resides; and manage the dispositionof all content, not merely the content explicitly declared as records.Agents also send information back to the Stellent server, enabling itto maintain an up-to-date catalog of all critical enterprise content.This server also facilitates legal discovery activities and applieslitigation holds to relevant content.

"Stellent Universal Records Management is the first product thatempowers organizations to apply records and retention policies, aswell as legal discovery and holds, to all relevant content across theenterprise," said Dan Ryan, chief operating officer for Stellent."These capabilities allow companies to apply policies and holds tomore content, more consistently, with minimal administrative effortand disruption for end users. With the exponential growth of digitalcontent, the advent of email as a primary communications tool, and therise in documentation-intense compliance mandates, this capabilitycontinues to grow in importance."

According to Gartner, Inc.,(1) "When considering recordsmanagement vendors, look beyond basic records managementfunctionality. Integration with ECM, e-mail archiving, compliance anddiscovery solutions is essential. Also consider the ability tofederate records management across multiple content repositories, aswell as whether you need to adopt a 'manage in place' or 'centralized'approach to records management."

"Content is increasingly located in numerous disparate informationtechnology (IT) systems across an organization," said Sue Feldman,research vice president for IDC. "Companies must find a way to alignall of these applications and repositories in order to optimizerecords and retention management and e-discovery processes. In-placemanagement of files is a viable option that has minimal impact onapplications and end users. Content simply stays in its nativeenvironment unless a policy requires it to be moved to a specificrecords management repository."

Enabling Third-Party Applications with Records and RetentionManagement

Through its agent architecture, Stellent Universal RecordsManagement can apply records and retention schedules and litigationholds to content located in nearly any repository or application. Itsagent application programming interfaces (APIs) are open andpublished. Stellent's own repositories -- including Stellent ContentServer and Stellent Imaging and Business Process Management -- will bethe first to present themselves to the Universal Records Managementserver using agents.

The company also is partnering with leading solution providers todevelop agents that apply records and retention management policiesand litigation holds to content residing within their applications.The individual applications will continue to perform their functionsbut will do so in ways consistent with enterprise policies. The firstsuch agents Stellent will release are for Symantec Enterprise Vaultand Microsoft SharePoint Server, as well as Windows, Unix and Linuxfile servers. These agents will cover the majority of relevant contentin most organizations. In addition, customers and partners canleverage the open, modular nature of the system to build agents fortheir own commercial or custom applications.

"Integrating Enterprise Vault with Stellent Universal RecordsManagement means emails and other content sent to the Enterprise Vaultarchive are automatically classified as records and managed inaccordance with corporate policy without having to remove them fromthe archive," said Nick Mehta, senior director, product management,Symantec Corp. "This allows organizations to leverage the scalablestorage of the archive in a consistent fashion while controlling thebusiness records stored there or in other systems."

"Organizations continue to roll out SharePoint Products andTechnologies at a staggering pace. With over 70 million licenses sold,SharePoint Portal Server is one of the fastest growing server productsin Microsoft's history," said Seth Patton, group product manager,Microsoft SharePoint Products and Technologies. "Thanks to theinvestments we're making in enterprise content management capabilitiesin Microsoft Office SharePoint Server 2007 and Stellent's ability tocentrally manage records schedules and retention policies,organizations will have a single platform for all of their records andretention management needs."

Centralizing and Streamlining both Records Management andRetention Management

Stellent Universal Records Management gives organizations theability to centrally create records and retention policies and applythem to all content throughout an enterprise. Records managers candetermine whether records should remain in place or be transferred tothe Universal Records Management repository. The Stellent systemautomates many of the tasks records managers used to perform manuallywhile providing more consistency and control over records managementprocesses.

Furthermore, the Stellent solution not only centralizes retentionmanagement policies, it also provides management capabilities wellbeyond those typically available in individual applications andstorage systems. Rather than basing retention rules on simply filesize or aging, business rules based on multiple criteria driveretention schedules. These criteria can include combinations ofdocument state, usage statistics, security, publishing rules and anyother metadata known about the content.

"It is critical for our organization to have an enterprise-wideretention and disposition solution for records and non-records inorder to comply with our records management policy, as well asdecrease costs and mitigate our litigation risks," said JanetHarris-Campbell, director of information technology services and chiefinformation officer for the City of Ottawa. "Stellent offers retentionmanagement for both types of content. By utilizing its contentmanagement-rich records management capabilities, we are able tostreamline our entire processes for retaining the information we need,holding or preserving required files, and identifying and destroyinginformation that is no longer necessary."

Mitigating Legal Risks and Facilitating Compliance

For legal and compliance personnel, Stellent Universal RecordsManagement provides a searchable catalog of all important contentwithin an organization plus the means to place a hold on relevantcontent and, if necessary, move or copy it into the centralrepository. In a proactive manner, the Stellent solution optimizes theenvironment by cataloging the content and reducing the amount to bemanaged and searched. Additionally, all actions are logged andavailable for audits and reports.

"Given the current risk management and regulatory landscape,implementing an effective document retention and records managementpractice is becoming more critical to building and maintaining astrong corporate governance and compliance program," said Frank Wu,managing director in the business risk consulting practice ofProtiviti Inc. "There is a growing demand for combining key businessprocesses with the right enabling technologies to support and balancethe legal, business and IT needs of an organization."

According to Forrester Research,(2) "increasing litigation andhigh costs will force enterprises to think more proactively about howto collect, review, format, and produce content in response to adiscovery request. ... An enterprise eDiscovery platform givesenterprises a holistic view of all content discovered and managedacross all litigation and regulatory requests, and helps to eliminatethe pain of reactive eDiscovery by giving organizations a tool to bemore proactive. A broad view of content ensures that each content itemis handled consistently across discovery requests."

Reducing IT Costs and Decreasing Content Clutter

Two of the biggest challenges facing IT departments today areaccommodating content storage growth and ensuring applications andsearch functions operate effectively in the face of rapidly increasingcontent. Stellent Universal Records Management can help IT staffsaddress these issues by instituting content retention schedules andpolicies -- often developed by specific departments and business units-- that systematically facilitate the disposition of outdated orunderutilized content. By eliminating unnecessary information,organizations can reduce content storage costs and increase theperformance of search functions and business applications.

Pricing

The Stellent Universal Records Management base application ispriced at $100,000 USD. Agents for in-place management range from$10,000 to $50,000.

Informational E-Seminars

To learn more about Stellent Universal Records Management,register for an e-seminar at www.stellent.com/seminarURM.

About Stellent, Inc.

Stellent, Inc. (www.stellent.com) is a global provider of contentmanagement software solutions that drive rapid success for customersby enabling fast implementations and generating quick, broad useradoption. With Stellent Universal Content Management, customers caneasily deploy multiple line-of-business applications -- such as publicWeb sites, secure intranets and extranets, compliance processes, andmarketing brand management -- and also scale the technology to supportmulti-site management and enterprise-wide content management needs.

More than 4,500 customers worldwide -- including Procter & Gamble,Merrill Lynch, Los Angeles County, The Home Depot, British Red Cross,ING, Vodafone, Georgia Pacific, Bayer Corp., Coca-Cola FEMSA andGenzyme Corp. -- have selected Stellent solutions to power theircontent-centric business applications. Stellent is headquartered inEden Prairie, Minn. and maintains offices throughout the UnitedStates, Europe and Asia-Pacific.

Any forward-looking statements in this release are made pursuantto the safe harbor provisions of the Private Securities LitigationReform Act of 1995. Investors are cautioned that all forward-lookingstatements involve risk and uncertainties including, withoutlimitation, risks of intellectual property litigation, risks intechnology development and commercialization, risks in productdevelopment and market acceptance of and demand for the Company'sproducts, risks of downturns in economic conditions generally and inthe enterprise content management and unstructured informationmanagement markets specifically, risks associated with competition andcompetitive pricing pressures, risks associated with foreign sales andhigher customer concentration and other risks detailed in theCompany's filings with the Securities and Exchange Commission.

Stellent and the Stellent logo are registered trademarks ortrademarks of Stellent, Inc. in the USA and other countries. OutsideIn and Quick View Plus are registered trademarks of Stellent Chicago,Inc. in the USA and other countries. All other trade names are theproperty of their respective owner.

(1) "MarketScope for Records Management, 2005," Ken Chin et al,Gartner, Inc., December 15, 2005.

(2) "eDiscovery Bursts onto the Scene," Forrester Research, Inc.,March 1, 2006.