Intersourcing Speeds HR Processes for Spirit Mountain Casino and The Confederated Tribes of Grand Ronde

Ultimate Software (Nasdaq:ULTI), a leading provider of end-to-end strategic human resources, payroll, and talent management solutions, announced today that The Confederated Tribes of Grand Ronde and their Tribally owned Casino, Spirit Mountain Casino, have improved efficiencies, eliminated reliance on internal IT resources, and enhanced reporting and recruiting using UltiPro delivered through the software-as-a-service model Intersourcing. The Grand Ronde Tribal Government and Spirit Mountain Casino are separately managed organizations that work cooperatively with each other. Previously, both organizations used service bureaus for payroll and a separate in-house product for human resources management. After collaborative due diligence, the Tribe and the casino decided to switch to an integrated end-to-end HR, payroll, and benefits application with workforce analytics and easily accessible reporting. They selected Ultimate Software’s UltiPro and went "live” on Intersourcing in January 2006. Since then, they report benefiting from: UltiPro’s library of hundreds of reports for administrative and strategic needs UltiPro’s integrated core HR and payroll functionality, along with UltiPro Recruitment for its paperless "green” initiatives The convenience of software-as-a-service In addition to gaming, the approximately 1,500-employee Spirit Mountain Casino houses a hotel and restaurants, including Legends, a casual bar, a café, a buffet, and several food kiosks. In its research of HR management systems, the Casino found that Ultimate Software’s solution, with an estimated payback of less than 24 months, would be much more cost effective than the service bureau it had been using. Since going "live” on Intersourcing, Spirit Mountain’s HR team has already experienced some savings in the form of streamlined reporting, a new paperless initiative, and decreased administrative, tactical duties due to UltiPro’s Manager Self-Service, Employee Self-Service, and Recruitment. "Reporting is so much faster and relevant now that we have UltiPro. Previously, the reports from the service bureau were often outdated and weren’t always correlated with the data from our HR system, so we had to compare the results and reconcile them,” said Candy Scranton, HRIS manager for Spirit Mountain Casino. "UltiPro’s reporting is point-in-time and very flexible, so I can get what I need quickly. I used to spend two and a half months putting together benefits statements for employees. It’s been a life-saver for me to be able to run very complete total compensation reports for employees in less than a day.” Automating many manual processes with UltiPro’s Web-based feature sets has resulted in additional time savings for the Casino because transactions can be conducted online rather than with forms. Many processes that used to require paperwork, such as creating employee job requisitions, can be done electronically with UltiPro using built-in workflow that routes information to the appropriate approver. Job applicants can apply for open positions online, with the entire process handled via UltiPro. Spirit Mountain Casino already scans and stores applicant resumes in UltiPro and, by the end of the year, the HR team plans to have all employee personnel files scanned and stored in UltiPro so the documents are more accessible to administrators, managers and executives using UltiPro’s online access. The Confederated Tribes of the Grand Ronde also leverages UltiPro’s HR functionality to expedite cumbersome processes that were inefficient and used to result in data integrity issues. UltiPro’s Wizards walk the users through detailed processes, like inputting new hires, rehires, and terminations, to make sure they do not omit a step or finish without fully completing necessary fields. "The Wizards in UltiPro were a huge hit with our HR team,” said Trevor Aaron, IT director for The Confederated Tribes of Grande Ronde. "We re-hire a fair amount of our employees, and with UltiPro, it is a breeze. Before, we had to enter returning staff as if they were new employees every time, so they had multiple employee numbers, W-2s, etc. UltiPro has simplified that process for us dramatically.” Aaron has seen his own schedule eased by Intersourcing because, rather than focusing on an HRMS, he has time to focus on other projects that are more critical to the operations of The Confederated Tribes of Grande Ronde. Ultimate Software manages the IT responsibilities associated with UltiPro for its Intersourcing customers so they do not have to handle upgrades, backups, hardware, or system maintenance. "I have enough on my plate without having to factor in time to support an HRMS,” said Aaron. "Intersourcing takes the pressure off me because, rather than managing an upgrade or making hardware improvements, I just need to watch for notifications from Ultimate Software that things are done. I am very happy with Intersourcing.” "We are pleased to see organizations with employee management intricacies like a tribal government and a casino achieving business value so quickly,” said Greg Swick, senior vice president of sales for Ultimate Software. "They are representative of the many new customers who tell us the benefits of unifying all of their HR-related management into one holistic system.” About Ultimate Software A leading provider of end-to-end strategic human resources, payroll and talent management solutions, Ultimate Software markets its award-winning UltiPro products as on-demand services through Intersourcing and as licensed software. Based in Weston, FL, Ultimate Software employs more than 700 professionals who are focused on developing the highest quality products and services. Ultimate Software’s IT team won a first place award for its management of Intersourcing from the American Business Awards in 2007, and its customer service team won two first-place awards for service excellence in 2006, one from the Service & Support Professionals Association and another from the American Business Awards. Ultimate Software was named a "Leader” in Forrester Research Inc.'s 2006 U.S. Midmarket HR solutions Wave ranking and ranked #3 on the 2006 and 2007 lists of the Best Medium-Sized Companies to Work for in America by the Great Place to Work Institute. Ultimate Software customers represent diverse industries and include such organizations as The Container Store, Elizabeth Arden, The Florida Marlins Baseball Team, The New York Yankees Baseball Team, Nintendo of America, Ruth’s Chris Steak House, and SkyWest Airlines. More information on Ultimate Software’s products and services can be found at www.ultimatesoftware.com. UltiPro and Intersourcing are registered trademarks of The Ultimate Software Group, Inc. All other trademarks referenced are the property of their respective owners.